Privacy Policy

CrossFit Sheffield data protection and privacy policy

Cookies and IP addresses Collected by this Website

We may store information about you using cookies (files which are sent by us to your computer or other access device) which we can access when you visit our site in future. We may also collect your device’s IP address as part of the basic functioning of this website. We do this to allow the website to function properly and to collect anonymous information about how this website is used, through Google Analytics.

If you wish to stop or control the use of cookies on your browser, please refer to your browser’s settings for cookies. More information on how to do that can be found on the Information Commissioner’s website (https://ico.org.uk/for-the-public/online/cookies/)

Please note that by deleting our cookies or disabling future cookies you may not be able to access certain areas or features of our site.

Personal Data Collected

A certain amount of personal data is collected by CrossFit Sheffield at the time of booking. This is for the purposes of meeting Insurance Company criteria as well as for your health and safety at CrossFit Sheffield. Health information is also used to tailor sessions to suit your individual needs.

All information gathered by CrossFit Sheffield either on paper or through the online booking process is treated as confidential and will not be shared with a third party. If you grant permission, it is kept securely in the TeamUp online booking system (see their Privacy Policy www.goteamup.com), and only viewed by the staff of CrossFit Sheffield.

You may update or correct your account information and email preferences at any time by logging in to your TeamUp account and changing your account and profile settings.

Information submitted by paper form is added to the online Team Up booking system and then stored securely. There is an opt-in for this on the paper form, and you are able to request that your information is not stored online. In which case your details will not be added to the booking system and your paper form will be kept securely by CrossFit Sheffield, for the time determined by the Insurance Company.

My Insurance Company request that I keep a record of my customer’s data and registrations for seven years after your last class with me.

If you wish to alter any of your data, review how it is used or wish to request its return to you, please contact Tony Goddard at tony@crossfit-sheffield.co.uk

You may, of course, decline to submit personally identifiable information to CrossFit Sheffield, in which case CrossFit Sheffield may not be able to provide certain services to you.

How I use your Contact Information

When booking either online, or on paper, you will be asked to sign a disclaimer. In doing so you are agreeing to your email and phone number being used by CrossFit Sheffield to inform you of class changes, service updates directly relating to the service you have booked.

You may, of course, decline to submit your email and phone number to CrossFit Sheffield, which in some cases may mean that we are not be able to provide certain services to you.

CrossFit Sheffield Mailing List

Direct marketing emails informing you of new, future or alternative services I am providing are sent through a secure permission-based email system called MailChimp (see their Privacy Policy at www.mailchimp.com).

Should you wish to not receive emails from me via Mail chimp you can unsubscribe at any time by using the link at the bottom of every email.

Emergency Contact Information

Emergency Contact information is collected solely for use in an emergency, should CrossFit Sheffield need to contact your next of kin or give this information to the emergency services. This is the only information that would be shared with a third party, and only in the context of an emergency.

Notifying you of Changes to this Notice

If there is a change to CrossFit Sheffield privacy notices or how we use your data we shall contact you via email notice, written or hard copy notice, or through conspicuous posting of the notice on my social media channels and via the Booking System. I reserve the right to determine the form and means of providing notifications to you, and you may have opted out of certain means of notification as described in this Privacy Notice.

Links to Other Web Sites

CrossFit Sheffield is not responsible for the practices employed by websites linked to or from CrossFit Sheffield, nor the information or content contained in them. Please remember that when you use a link to go from CrossFit Sheffield to another website, our Privacy Notice is no longer in effect. Your browsing and interaction on any other website, including those that have a link on our website, is subject to that website’s own rules and policies. Please read over those rules and policies before proceeding.

Your Rights

Data Protection Law means that you have extensive rights regarding the collection, storage and use of your data.

Under the GDPR (General Data Protection Regulation) you have the following rights as an individual regarding your data:

  1. The right to be informed
  2. The right of access
  3. The right to rectification
  4. The right to erasure
  5. The right to restrict processing
  6. The right to data portability
  7. The right to object
  8. Rights in relation to automated decision making and profiling

 If you would like to find out more about these rights, or if you would like to report a breach of them then you can contact the ICO (Information Commissioners Office)

https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/